Bylaws

ARTICLE I — NAME AND PURPOSE

Section 1.1 — Name

The name of the organization is Eagan Ultimate Frisbee Foundation, a nonprofit incorporated under Minnesota law.

Section 1.2 — Purpose

The Foundation is organized exclusively for charitable, scientific, and educational purposes. Its mission is to:

• Reduce financial barriers for athletes and coaches in the Eagan area by funding equipment, supporting registration fees, and providing financial assistance for clinics, camps, and other learning or playing opportunities.

• Recruit, promote, and celebrate Ultimate Frisbee athletes and coaches through recognition, scholarships, awards, social media, and more.

ARTICLE II — FISCAL YEAR

The fiscal year runs from January 1 to December 31 each year.

ARTICLE III — MEMBERSHIP

Section 3.1 — Eligibility

Individuals are eligible for membership if they:

1. Are at least 18 years old

2. Reside within 10 miles of Eagan, Minnesota

3. Express intent to join

4. Have no conflict of interest that could unfairly benefit another Ultimate organization

Section 3.2 — Non‑Member Advisors

Ineligible individuals may participate in a non‑voting advisory capacity and may be reconsidered for membership if eligibility changes.

Section 3.3 — Confirmation

The Board vets and confirms eligible individuals as members.

Section 3.4 — Rights & Responsibilities

Members may attend meetings, vote, serve on committees, and serve on the Board. Members must abstain from votes where they or their family would benefit (e.g., scholarship decisions).

Section 3.5 — Annual Meeting

At least one annual meeting is required, with 30‑day notice. Members review and approve amendments, elections, and budgets.

ARTICLE IV — BOARD OF DIRECTORS

Section 4.1 — Role, Size & Compensation

The Board sets policy and direction and delegates day‑to‑day operations.

• Size: 3 to 25 Directors

• Compensation: None, except reimbursement for reasonable documented expenses

Section 4.2 — Board Responsibilities

The Board:

• Oversees administration and management

• Creates and approves policies

• Confirms members

• Reviews published content

• Reviews financials and budgeting

• Determines duties of each Board position

Section 4.3 — Terms

Directors serve three‑year terms, renewable for up to three consecutive terms.

Section 4.4 — Meetings & Notice

The Board meets at least quarterly. Meetings require an announcement visible to all members.

Section 4.5 — Elections

Held during the Annual Member Meeting to fill expiring or vacant seats.

Section 4.6 — Election Procedures & Quorum

• Directors elected by majority vote of members present

• Quorum = 51% of Board members present

Section 4.7 — Officers & Duties

The Board includes:

• President — Convenes meetings and presides

• Secretary — Records decisions and publishes minutes within 30 days

• Treasurer — Provides reports, assists with budgeting, supports fundraising, and maintains financial records 

• Additional Directors serve at large, with responsibilities and titles as needed to support the organization.

Section 4.8 — Vacancies

Vacancies are filled via nominations and a vote at the next Board meeting.

Section 4.9 — Resignation, Termination & Absences

• Resignation must be in writing

• Termination occurs after two unexcused absences

• Removal requires a two‑thirds vote

Section 4.10 — Special Meetings

Called upon member request; require public meeting announcement.

Section 4.11 — Remote Communication

Meetings may be held via phone, video, internet, etc., as long as notice is given and quorum is met.

Section 4.12 — Action Without a Meeting

The Board may vote electronically via ballot if participation meets quorum requirements.

ARTICLE V — COMMITTEES

Section 5.1 — Committee Formation

The Board may create ad hoc committees (e.g., communication, fundraising, programming).

Section 5.2 — Executive Committee

Comprised of the full Board; holds Board authority between meetings except for amending bylaws or articles.

Section 5.3 — Finance Committee

Chaired by the Treasurer; develops fiscal procedures, fundraising plans, and the annual budget. Financial records are public and must be retained per filing requirements.

ARTICLE VI — AMENDMENTS

Section 6.1 — Amendments

Bylaws may be amended by a two‑thirds Board vote. Proposed amendments must be sent with regular Board announcements.

The Foundation will maintain bylaws and policies to ensure transparency, collaboration, and adherence to its purpose.

CERTIFICATION

Approved unanimously on January 12, 2026 by the Board of Directors.  Filed & Incorporated in the State of Minnesota.